Accounts Payable Associate

  • Location: Sarasota, Florida
  • Type: Direct Hire
  • Job #10341

Accounts Payable Associate
Position Purpose:

  • Responsible for the accurate processing of all non inventory payables, vendor and warranty claim credits.

  • Support 450 +/- non-inventory vendors for Wesco Turf.
  • Process 400 +/- Accounts Payable checks per month.
  • Communicate with all non-inventory vendors and purchasers regarding billing and or payment discrepancies.
  • This position is knowledgeable in the area of accounts payable and supports positions as needed.

Accountabilities:

  • Obtain proper approval and backup for payment to ensure vendor payments are prompt and accurate, take advantage of all allowable discounts, follow cash management policy.
  • Enter invoices and prepare invoices for payment; process check run and forward to Controller for approval and signature. Scan and file paid invoices.
  • Audit AP system control points, develop and implement necessary solutions for control or process improvement.
  • Reconcile and tie out daily A/P reports. (backup)
  • Respond promptly to vendor and internal inquiry.
  • Reconcile non-inventory vendor statements.
  • Prepare daily deposits.
  • Support Inventory A/P Clerk.
  • Provide backup for daily mail processing.
  • Obtain all backup and approvals for BB&T credit card.
  • Cover receptionist breaks as scheduled.
  • Cover billing, credit cards and invoicing when A/R is out.

 

Qualifications:

  • Must have the ability to process Accounts Payable invoices accurately.
  • An ability to deal with and treat confidentially certain information is required.
  • A good understanding of payables activity and some general ledger experience.
  • Associates are expected to have a winning attitude to positively effect co-workers and customers.

Education and/or Experience:

  • Two-year college degree or equivalent experience in accounting.
  • Minimum 1-year experience in Accounts Payable.

Language Skills:

  • Must have good communication skills, both written and verbal.
  • Must be able to communicate in a professional and courteous manner to customers as well as fellow employees.
  • Able to communicate in Spanish a plus.

Computer Skills:

  • Computer literate: Microsoft Excel, Word, Outlook

Physical Demands:

  • Planning and good organization skills required:
    • to meet deadlines
    • keep projects on schedule

Work Environment:

  • Climate controlled office environment.
  • Accounting Department of 12 associates.
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